Commercial landlords with dozens of index-linked leases often recalculate every rent escalation by hand and miss some. A flow catches each CPI publication, applies every lease's clause automatically and queues invoices and notice letters for one-click approval.
Typical results
80
Leases recalculated per release
30 min
Admin per CPI release
1 click
To approve the batch
Figures reflect typical results for this kind of automation.
The challenge
Every lease had its own escalation clause — different base index, different frequency, some with caps, some compounding. Each CPI publication meant a spreadsheet marathon of eighty manual recalculations, and errors slipped through both ways: tenants overcharged and threatening disputes, or escalations quietly missed and rent left uncollected for months.
Before and after
Admin per CPI release
−97%Escalations missed
−100%Escalations applied on time
+25%The automation
We digitized every lease's escalation clause — base index, linkage formula, cap, and frequency — into a structured database. The moment the statistics bureau publishes a new CPI figure, a Make scenario recalculates each affected rent per its exact clause, generates the updated invoice and a formal notice letter citing the calculation, and queues the whole batch for the landlord's one-click approval. Approved documents go out automatically and archive to each lease record.
How it works
- 01
CPI drops
The monthly index publication is picked up automatically the day it goes out.
- 02
Every clause applied
Each lease's exact formula — base index, frequency, cap — recalculates its new rent.
- 03
Documents ready
An updated invoice and a formal notice letter citing the calculation generate per tenant.
- 04
One click
The landlord reviews the batch and approves everything with a single click.
- 05
Sent and filed
Invoices and notices go out, and every document archives to its lease record.
Starts from
- Monthly CPI publication
- Lease clause database
Delivers
- Updated invoices
- Formal notice letters
- One-click approval queue
The impact
Escalations stop being missed or miscalculated, publication after publication. A process that consumes two days per release typically takes thirty minutes of review, tenant disputes over index math largely stop, and rent that used to leak through forgotten escalations flows in on schedule.
Questions about this automation
How does the flow handle different escalation clauses?
Each lease's clause is stored as structured data: base index, linkage formula, frequency, cap and whether it compounds. When a new CPI figure is published, the engine applies each lease's own formula, so a capped annual lease and an uncapped quarterly one are calculated correctly in the same run, with the math shown on every document.
Does anything go out before the landlord reviews it?
No. The updated invoices and formal notice letters are generated as a batch and placed in an approval queue. The landlord reviews the amounts and approves with one click, or holds a single tenant back for a closer look. Only approved documents are sent, and each one is archived to its lease record.
Where does the index figure come from?
A scheduled job checks the official statistics publication on its release day and picks up the new figure automatically. If the publication is late or the value looks out of range, the run pauses and alerts the landlord instead of calculating. Simple automations like this are usually live within days, once the lease clauses are digitized.