Overnight, bank feeds across every client account are aggregated and reconciled, and by 7am each client's controller has a cash dashboard in their inbox — balances, movements, a rolling forecast, and automatic alerts on anything unusual or trending toward a shortfall.
Typical results
7:00
Daily report delivery
25
Clients with daily visibility
10 days
Average shortfall warning
0
Unplanned overdrafts once live
Figures reflect typical results for this kind of automation.
The challenge
The firm managed cash for twenty-five clients across dozens of bank accounts, and every position was checked by hand — logging into portals, exporting balances, pasting into spreadsheets. Controllers saw complete numbers a few times a week at best, unusual withdrawals surfaced days late, and one client hit an avoidable overdraft nobody saw coming.
Before and after
Daily compilation time
−95%Shortfall warning lead time
5×Clients with daily cash visibility
4.2×The automation
We connected bank feeds from every client account into an overnight aggregation flow that reconciles balances, categorizes movements, and builds a rolling thirteen-week cash forecast per client. At 7am sharp, each controller receives their dashboard by email with balances, yesterday's movements, and the forecast. Rules watch for unusual transactions, duplicate payments, and projected shortfalls — anything flagged triggers an immediate alert to both the controller and the firm's account lead.
How it works
- 01
Feeds sync overnight
Bank feeds from every client account pull automatically after midnight.
- 02
Reconcile & categorize
Balances are reconciled against ledgers and every movement is auto-categorized.
- 03
Forecast built
A rolling thirteen-week projection updates per client from actuals and known obligations.
- 04
7am delivery
Each controller receives their cash dashboard by email — every day, without exception.
- 05
Anomalies alerted
Unusual movements or projected shortfalls trigger immediate alerts to the controller and account lead.
Starts from
- Bank feeds
- Client ledgers
Delivers
- 7am cash dashboard
- Anomaly alerts
- Shortfall warnings
The impact
All twenty-five clients get a complete cash position at 7am every day, up from six clients with weekly snapshots. Shortfalls are flagged ten days out on average instead of two, manual compilation drops from five hours daily to minutes, and unplanned overdrafts are spotted before they happen.
Questions about this automation
Where does the cash data come from each night?
The flow connects to bank feeds for every client account and pulls balances and transactions after midnight. It reconciles them against each client's ledger and categorizes every movement. Nobody has to log in to bank portals or paste exports into spreadsheets before the morning report goes out.
What is in the 7am email?
Each controller receives a dashboard per client with current balances by account, the previous day's movements and a rolling thirteen-week cash forecast built from actuals and known obligations. The email arrives at the same time every day, including days when nothing unusual happened.
Which situations trigger an immediate alert?
Rules flag unusual transactions, possible duplicate payments and any point where the forecast shows a balance falling below a set threshold. A flagged item sends an alert right away to the controller and the account lead, with the transaction or forecast line attached, instead of waiting for the next morning.