Every month, policy and claims data is pulled from the admin system, validated against each carrier's schema rules, and compiled into submission-ready bordereaux automatically — with only genuine exceptions surfaced for human review. What took three days now takes three hours.
Typical results
0
Carrier rejections once live
6
Carrier formats automated
98%
Errors caught pre-submission
Figures reflect typical results for this kind of automation.
The challenge
Month-end meant three days of copy-paste: exporting policy and claims data, reshaping it into six different carrier templates, and hunting for the mismatched codes and missing fields that triggered carrier queries. Deadlines slipped, one analyst was consumed entirely by the process, and every rejected bordereau delayed commission settlement for the whole book.
Before and after
Time to compile bordereaux
−88%Data errors caught before submission
2.2×Carrier queries per month
−86%The automation
We built an automated pipeline that pulls policy and claims data from the admin system on the first of each month, runs it through each carrier's schema rules — field formats, code mappings, premium reconciliation checks — and compiles submission-ready bordereaux in every required template. Records that fail validation land in an exception queue with a plain-language explanation; everything else flows straight to a finished file, reconciled and ready to send.
How it works
- 01
Data pulled
On the first of the month, policy and claims data is extracted automatically from the admin system.
- 02
Schema validation
Every record is checked against carrier-specific rules: field formats, code mappings, and premium reconciliation.
- 03
Exceptions flagged
Failing records land in a review queue with a plain-language explanation of what's wrong.
- 04
Bordereaux compiled
Clean data is compiled into each carrier's required template, reconciled to the penny.
- 05
Sent & archived
Finished files go to carriers on schedule and are archived with a full audit trail.
Starts from
- Policy admin system
- Claims extracts
Delivers
- Carrier bordereaux
- Exception queue
- On-time submission
The impact
Bordereaux for all six carriers compile in three hours instead of three days, and carrier rejections typically drop close to zero. Validation catches about 98% of data issues before submission, commission settlements arrive faster, and the analyst who owned month-end gets most of a week back.
Questions about this automation
How does the automation handle different carrier templates?
Each carrier's template, field formats and code mappings are configured once. On the first of each month, the same extracted policy and claims data is reshaped into every required template, so an MGA working with several carriers produces all of its bordereaux from a single run instead of separate copy-paste sessions.
What happens to records that fail validation?
Records that break a carrier rule, such as a missing field, an unmapped code or a premium that doesn't reconcile, go to an exception queue with a plain-language note explaining the problem. Once a reviewer fixes them in the admin system, they are included in the finished file.
Which systems does the bordereaux pipeline connect to?
It reads from the policy admin system and claims extracts, and produces files in the formats carriers accept, such as Excel or CSV, sent by email or uploaded to a portal. Every submission is archived with an audit trail. Once each carrier's template is mapped, simple automations like this are usually live within days.