Technical staffing agencies lose days posting jobs one board at a time and reading CVs one by one. Automating the funnel with simultaneous publishing, CV parsing and scoring into the ATS, and a 48-hour client digest typically halves time-to-shortlist.
Typical results
5 days
To shortlist, down from 10
3 min
To publish a job everywhere
100%
CVs parsed into the ATS
+33%
Placements per recruiter
Figures reflect typical results for this kind of automation.
The challenge
Every new job order started with ninety minutes of copy-pasting the ad into boards and social channels. CVs arrived into a shared inbox where recruiters skimmed attachments between calls; strong candidates sat unread for days and some never made it into the ATS at all. Clients chasing updates got answers assembled by hand.
Before and after
Days from job order to shortlist
−50%Minutes to publish a job everywhere
−97%CVs never reaching the ATS
−100%The automation
We automated the placement funnel end to end. A new job order in the ATS publishes the ad to job boards, LinkedIn, and the agency site simultaneously. Incoming CVs are parsed for skills, experience, and salary expectations, then scored against the role's requirements and filed as ranked profiles in the ATS. Recruiters work a sorted queue instead of an inbox, and every 48 hours each client automatically receives a shortlist digest with new candidates.
How it works
- 01
Order in, ads out
A new job order publishes to job boards, LinkedIn, and the agency site simultaneously.
- 02
CVs parsed
Incoming applications are parsed for skills, experience, and salary expectations on arrival.
- 03
Scored into the ATS
Each candidate lands as a ranked profile scored against the role's requirements.
- 04
Recruiter queue
Recruiters work a sorted queue of top scores instead of a shared inbox.
- 05
48-hour digest
Every two days, each client automatically receives a shortlist digest with new candidates.
Starts from
- New job orders
- Incoming CVs
Delivers
- Boards + social ads
- Scored ATS profiles
- 48-hour client digest
The impact
Time from job order to client shortlist fell from ten days to five. Job ads go live everywhere in three minutes, no CV gets lost in an inbox, and the 48-hour digest ended the 'any news?' calls. Recruiters spend their hours interviewing instead of formatting, and placements per recruiter are up a third.
Questions about this automation
How are incoming CVs scored?
Each CV is parsed on arrival for skills, years of experience, location and salary expectations. Those fields are compared with the job order's requirements, and the candidate lands in the ATS as a ranked profile with a score and a short explanation. Recruiters then work a sorted queue that starts with the strongest matches.
Where does a new job ad get published?
When a job order is created in the ATS, the flow formats the ad and publishes it to the agency's job boards, LinkedIn and the careers page on the agency site at the same time. Edits or a closed role update every channel, so outdated ads stop drawing applicants.
What do hiring clients receive in the 48-hour digest?
Every two days, each hiring client gets a short digest of new candidates for their open roles, with key skills, experience and the recruiter's notes. The digest pulls straight from the ATS, so it reflects the current shortlist, and recruiters can hold back any candidate before it goes out.